Last reviewed 22 July 2026
Scope
This notice applies when you enquire about work or submit a job application to Bestbuddies.
Information used for recruitment
We may collect identity and contact details, location, work eligibility confirmation, professional information, employment history, availability, application responses and supporting documents. Later recruitment stages may require additional regulated checks with separate information.
Purpose and lawful basis
Information is used to assess suitability, communicate about opportunities, meet recruitment and legal responsibilities, protect service users and maintain recruitment records. The lawful basis may include steps before a contract, legitimate interests and legal obligations.
Who receives it
Authorised recruitment staff and relevant service providers may access application information. Details are not sent to a prospective employer without an appropriate recruitment purpose and communication with you.
Retention and security
Application records are retained for the approved recruitment period and securely deleted when no longer required. Uploaded documents are stored outside the public website and are not given public links.
Your choices and rights
You can ask us to correct your details or discuss how your information is being used. Data protection rights depend on the circumstances and are described in the general privacy notice.
Approval status
Retention periods and final lawful-basis wording require client and professional review before production launch.